Workday Training for Employees
All employee training is available directly in Workday via the Workday Learning application on your homepage. From the Workday Learning app, search for courses using keywords.
Workday Support Services
The Workday Support Services page of the UA System intranet provides the most up-to-date information about Workday, including release information and training updates.
Workday Learning is Your Source For Training
All employee training resources for Workday can be found in Workday Learning. You can locate training materials in one of two ways:
Using Workday Search to Locate Training
- Click into the Workday search bar at the top of any Workday page.
- In the search drop-down that populates, select the ‘Learning’ button under “I’m looking for…”
- Return to the search bar and type in your keyword, such as advising, registration, program of study, etc. Searching for 1 to 2 keywords yields the best results.
- Make a selection from the choices that populate in the drop-down or hit ‘Enter’ to see all results.
Browsing All Workday Student Training
- In the Workday search bar at the top of any Workday page, type in and select ‘Browse Learning Content.’ The full learning content catalog in Workday will display.
- On the left, scroll to ‘Topic’ in the faceted search, and expand it.
- Select ‘Workday Student’ as the topic. All training for Workday Student will display.
- Review the list and select an individual training to view it. The search bar within ‘Browse Learning Content’ can also be used to narrow results.
What do I use Workday for?
All UA System employees will use Workday to complete employee self-service tasks, such as changing contact information and viewing payslips. Learn more about employee self-service in Workday in this infographic.
If I’m a UA System employee and a “light” user, I will use Workday to:
- View my personal information, payslips, benefits, and time off balance.
- Enter my time off and leave of absence requests.
- Enter my hours worked if I’m an hourly/overtime-eligible employee.
- Submit my expense reports for travel and personal reimbursements.
- Submit my procurement card charges for review and approval.
- Enroll and change my benefit elections and enter my dependents.
- Use Employee Self-Service (ESS) to update my personal information, direct deposit, and tax withholding elections.
Training consists of online resources, including user guides and on-demand instructional videos available in Workday Learning.
If I am responsible for human resources, finance, or administrative functions, I will use Workday to:
- Create positions and job requisitions.
- Hire and manage an employee’s employment lifecycle.
- Manage compensation elements for my employees.
- Initiate transactions on behalf of employees in my organization such as updating employee information, submitting expense reports, and entering time.
- Approve processes and transactions.
- Create requisitions and purchase orders.
- Run reports to view information for employees in my organization.
Training for highly impacted users is instructor-led, however other online resources such as self-paced computer-based training, user guides, and on-demand instructional videos are available in Workday Learning.
If I’m a Faculty member, I will use Workday to:
- View academic information including my current appointments, tenure, as well as track and rank information.
- Work with my Grants Administrator to manage my grant expenditures and timelines.
- Submit my effort certification for current projects.
- Submit my expense reports for travel and personal reimbursements.
- Submit my procurement card charges for review and approval.
- Use Employee Self-Service (ESS) to update my personal information, direct deposit, and tax withholding elections.
Training consists of online resources, including user guides and on-demand instructional videos available in Workday Learning.
If I’m a Student Employee, I will use Workday to:
- Enter my hours worked.
- View my personal information and payslips.
- Use Employee Self-Service (ESS) to update my personal information, direct deposit, and tax withholding elections.
Training mostly consists of online resources, including user guides and on-demand instructional videos available in Workday Learning.
Who do I contact for help with Workday?
Visit the Workday Support Services page to find help desk information for each institution!