Project One Timeline
Current Stage: Test
During the Test stage, the project team is finalizing the configuration of Workday with the business requirements accumulated during Design, Local Review, and Playback sessions. The first part of the Test stage includes the team configuring the test tenant in Workday, developing user stories, and creating tests to prepare for hands-on testing. Select institution users will begin testing in January 2020. Testing for Cohort 1 will include three types of testing:
End-to-End Testing: There will be two cycles of testing for the end to end processes including integrations in/out of the system, validation of business process configurations, and testing that the correct security roles are involved in each process. Select subject matter experts from institutions in Cohort 1 will assist with this testing.
Payroll Compare: Payroll will be tested with information from three different pay periods in a Workday tenant to compare gross to net amounts. The results will be reviewed line by line by institutions and the project team. Discrepancies will be researched to understand the cause e.g. a job change, discrepancy in the conversion file, or calculation difference between the legacy system and Workday.
User Experience Review: This will be hands-on testing for select institution users, working through business processes as a team to provide an initial experience and verify that the process flow is working as expected.
The proposed timeline for the implementation is based on the following guidelines:
- For the institutions in Cohort 1, the System has set a target that all institutions in this cohort are in production for Finance and Human Resources by July 2020. Depending on the recommendation of our implementation partner, not all functionality may go into production on the exact same date.
- For the institutions in Cohort 2, the System has set a target that all institutions in this cohort are in production for Finance and Human Resources by July 2021.
- The modules of planning, learning, and supply chain will deploy with the Cohort 2 Go-Live in July 2021.
*While Workday Student has been purchased, the student aspect is still in the planning stage.
|October 7, 2016||Advertisement and publication of the Request for Proposals - ERP Software Solution|
|December 16, 2016||Deadline to submit proposals for ERP Software Solution|
|February 6 - March 3, 2017||Respondent software demonstrations|
|August 18, 2017||Intent to Award for ERP Software Solution to Workday|
|November 1, 2017||Advertisement and publication of the RFP - ERP Implementation Services|
|December 14, 2017||Deadline to submit proposals for ERP Implementation Services|
|January 29 - February 2, 2018||Respondent vendor interviews|
|May 2018||Intent to Award for ERP Implementation Services to Deloitte|
|July 1, 2018||Project One kickoff|
|April 5, 2019||Design Sessions and Local Review for Cohort 1 complete|
|June 26, 2019||Playback 1 Sessions for Cohort 1 completed|